authority control

In information science, authority control is a process that organizes information, for example in library catalogs, by using a single, distinct spelling of a name (heading) or an identifier (generally persistent and alphanumeric) for each topic or concept. The word authority in authority control derives from the idea that the names of people, places, things, and concepts are authorized, i.e., they are established in one particular form. These one-of-a-kind headings or identifiers are applied consistently throughout catalogs which make use of the respective authority file, and are applied for other methods of organizing data such as linkages and cross references. Each controlled entry is described in an authority record in terms of its scope and usage, and this organization helps the library staff maintain the catalog and make it user-friendly for researchers.

Catalogers assign each subject—such as author, topic, series, or corporation—a particular unique identifier or heading term which is then used consistently, uniquely, and unambiguously for all references to that same subject, which removes variations from different spellings, transliterations, pen names, or aliases. The unique header can guide users to all relevant information including related or collocated subjects. Authority records can be combined into a database and called an authority file, and maintaining and updating these files as well as "logical linkages" to other files within them is the work of librarians and other information catalogers. Accordingly, authority control is an example of controlled vocabulary and of bibliographic control.